Administrative and Office Business Protocols
Before entering the workplace:
- Do not allow employees who are among those at higher risk of infection as per Appendix A to come to work and oblige them to work remotely from home.
- In the event that there are auditors working at the entity, all auditors must adhere to wearing cloth or medical masks or anything that covers the mouth and nose, and only a certain number of individuals should be allowed to enter at the same time according to the allocated space (1 auditor for each 10 square meters). Also, a safe distance among auditors must be ensured.
Commuting to work:
- Ensure the commitment of all employees to social distancing when waiting for their commute to the
- Distribute employees in the transport vehicles and do not allow sharing vehicles (i.e. allocate vehicles to employees).
- Follow the social and transport sectors protocols.
At the workplace
- Shaking hands must be prevented and avoided.
- The office spaces must be reorganized to ensure physical distance between employees (1.5 meters) and dividers should be situated whenever possible.
- Use separate gates for employees to enter and exit from, if possible.
- Measure the temperature of all employees and prevent any employee who has a high temperature (38C or above) from entering the workplace.
- Apply the policy of “flexible working hours” to all employees (For example, arrange the workday starting time between 07:30 and 09:30).
- Use floor stickers to indicate the safe distance that should be left between individuals in queues at entrances and exits.
- All employees must wear medical or cloth masks or anything that covers the mouth and nose when entering the workplace, and they must be sure to use them throughout their stay in public areas at the workplace.
- Prevent employees from moving around different areas at the office without sanitizing their hands.
- Clean and disinfect all vital areas, surfaces, and shared tools very well periodically based on a clear schedule (once a day at least).
- Rely on virtual online meetings as much as possible, and in the event of a need for face to face meetings, social distancing among employees must be adhered to (1.5 meters apart).
- Allocate and use stairs designated for going down and other stairs designated for going up, if possible.
- Reduce the capacity of each work area to ensure the application of the recommended physical distance between employees.
- Employees should use their personal cups or paper cups for drinks.
- Ensure safe social distance through the use of floor stickers and dividers.
- Restaurant protocols must be applied in regard to group dining and eating in government facilities.
- Legalization of childcare centers and nurseries in government facilities, with an emphasis on physical distancing and reducing the number of attendees in the nurseries.
- It is permitted to pray on the same floor and on a personal rug and wear medical or cloth masks or anything that covers the mouth and nose during congregational prayers, taking into account keeping a safe distance between worshipers and referring to the Mosques protocols..
- Allocate an isolation room in the building.
- Disinfect public areas after each use.
- Inform the competent authorities of any cases with a temperature of more than (38°C) for any of the employees and isolate the case from others until it is referred to a health care facility (per the directives of the competent authorities).
- If a confirmed case is registered among employees, the competent authorities must be informed and the directives issued by them must be adhered to.
Awareness and Implementation of Regulations:
- Educate employees on the use of self-assessment of health risks in relation to the symptoms of Coronavirus through [Mawid App] provided by MOH.
- Encourage employees to use the stairs and reduce the use of elevators, whenever possible.
- Place clear signs at the entrances and public places explaining the preventive protocols for employees, including protocols for standing and queuing areas.
Appendix A: Individuals who are at Higher Risk of Infection
The health controls for suspending attendance at workplaces during the Covid-19 pandemic shall be attached to the medical reports of the below Health Conditions:
- Those over the age of 65 years
- Chronic lung disease, or severe asthma:
For those who have been admitted to the hospital at least once in the past six months.
- Chronic heart diseases:
– Heart muscle failure.
– Coronary artery disease with at least having one heart attack during the past year.
- Inherited Immunodeficiency diseases
- Acquired Immunodeficiency:
1. Acquired immunodeficiency disease
2. Use of immunosuppressive drugs.
3. Use of cancer treatment drugs.
- Chronic medical conditions:
4. Uncontrolled diabetes, which necessitated admission to the hospital at least once during the past six months
5. High blood pressure disease, which required admission to the hospital at least once during the past six months
6. Kidney failure (dialysis)