Protocols for Wedding Halls, Event Venues, and Chalets
(Includes halls and venues in hotels and chalets for occasions)
Prevention and Safe Environment Requirements
- Workers in wedding halls must always wear masks, including workers in the reception area, and cleaners.
- Attendees must wear masks at all times.
- Workers in the reception area must disinfect their hands with an approved alcohol disinfectant when inspecting attendees, taking or giving back their mobiles, and must reduce contact with the attendees and maintain social distance between individuals in the reception area.
- Receptionists handling of the attendee’s personal items such as Abayas and others should be reduced, and attendees should be directed to place personal items in designated places to avoid others touching them.
- Safes for personal belongings and mobiles should be disinfected periodically and storage boxes for each person or family should be allocated.
- It is allowed to have makeup artists and hairdressers provide their services at wedding halls provided that they commit to implementing the protocol of women’s beauty salons
- It is allowed to have concierge services to park the groom’s car or the attendees’ cars
- Adherence to the disinfection of surfaces every day, before and after each use of the hall or venue is a must; with focus on places where contact is more likely, waiting areas, door handles, dining tables, seats, elevator keys, etc.
- All places and surfaces should be cleaned with soap and water before disinfecting them. For disinfection, use disinfectants like sodium hypochlorite and follow the directions indicated on the packages.
- Ensure that the bathrooms and toilets are cleaned everyday with SFDA approved disinfectants.
- For disinfection, follow the detailed instructions in the Practical Guide for Cleaning and Disinfection of Public Facilities to Fight Covid-19 Infection issued by the SCDC
- A record of the times of cleaning and disinfection of surfaces and toilets should be maintained.
- Hand sanitizers must be distributed and placed in prominent places.
- Must ensure good ventilation at all times and especially after the hall or venues is used.
- Must change or clean air filters for ventilation equipment, especially air conditioners, regularly.
- Single-use items such as disposable spoons and plates should be used.
- With regard to food buffets, items that are frequently in contact such as lids of containers, spoons and such must be disposed of or a person must be allocated to take over the task of opening the lids and distributing food to attendees provided that they are obliged to wear personal protection tools such as masks and gloves.
- Hospitality service, such as serving tea and coffee, is allowed and the tea and coffee should be placed on designated tables with an obligation to wear masks and gloves while preparing and serving the attendees
- The dining areas in the halls must implement all restaurant protocol procedures regarding the application of health requirements.
- The halls in the furnished hotels and apartments must apply all protocols for tourism accommodation facilities.
- The halls in the chalets must implement protocols for entertainment places.
- The time allowed to use the wedding halls should not exceed 5 hours.
- Clear signs or stickers must be placed on the floors, in the waiting areas and at the buffet to mark social distance at no less than 1.5 meter between tables.
- Hand sanitizers must be placed next to multi-user interactive devices such as ATM machines, inquiry screens .etc.
- The tables must be organized in a way that ensures social distancing so that there is at least 1.5 meters distance between each table and the other
- Number of attendees must not exceed 50
- The capacity of the hall should be appropriate to ensure that the social distance between tables or chairs is applied and not less than 1.5 meters distance.
- Crowding in the area designated for the music band should be prevented, reduce the number of individuals in that area to the lowest possible and ensure commitment to social distancing.
- Crowding must be prevented when the bride is walking down the aisle, by reducing the number of individuals on the alter, preventing handshakes, and maintaining social distancing.
- Social distance between the attendees’ seating areas, such as chairs or sofas, should be ensured, so that there is a distance of 1.5 meters between each chair allocated to the seat and the other.
- In the event that the seating places are installed in the floor, signs must be placed for the places designated to sit, to ensure a distance of 1.5 meters.
- All attendees should be alerted to inform the hall staff when they experience any respiratory symptoms or high temperature.
- Workers must disclose when they experience any respiratory symptoms or high temperature.
- A checkpoint must be situated at the main entrance of the hall or venue which includes measuring the temperature with a device approved by the SFDA and asking all attendees about any respiratory symptoms (Cough or shortness of breath), with the exception that if attendees were examined from the other entrances to the halls located in the accommodation facilities.
- Report a case that has a high temperature or respiratory symptoms (coughing or shortness of breath) and is suspected of being infected with COVID-19, identify the case’s information and contact numbers in order to transfer the case to the hospital
- In case of a confirmed case of Covid-19 is registered among the employees, the Covid-19 guidelines including the Preventive Measures in Workplaces issued by the SCDC should be followed.
- It is preferable to provide an isolation room or entire floor to use when necessary to isolate suspected cases of employees or attendees if the hall or venue is in a hotel.
- In case of a suspected or confirmed case of Covid-19 is registered among the employees, the Covid-19 guidelines including the Preventive Measures in Workplaces issued by the SCDC should be followed.
- In the event that there is housing for workers, it is preferable to prepare an isolation room for the suspected cases in their residence so that they are isolated until contacted by the competent authorities. (Please see the health conditions for workers’ housing to fight Covid-19)
Awareness and Education
- Awareness posters must be displayed in the wedding halls entrances and prominent places, and preferably included in the sent invitation card, and must contain the following:
- Introduction to the disease, how it spreads and the preventative measures to be taken.
- Awareness of handwashing, avoiding touching the eyes, nose and mouth before washing hands, and encourage attention to personal hygiene and health care
- Adherence to Hygiene and Cough etiquette (by using tissues and throwing them away immediately or coughing into the elbow and washing hands afterwards).
- Spread the culture of using alcohol-based hand sanitizer bottles in a correct manner among workers.
- People with chronic diseases and the elderly should be urged not to attend weddings at wedding halls and venues.
- Create a board containing a statement of the penalties and how to report it.
- Establish communication channels to report any breach of requirements and report violations in order to work to avoid them, and an employee shall be responsible for them.
- Train officials at checkpoints on the method of test performing and the use of thermometers.
- Appoint supervisors to ensure compliance with the health requirements and guidelines.
- Those responsible for wedding hall licenses must ensure that the health requirements are met by attendees and take a pledge on that.
- The host shall pledge to comply with and commit to the health requirements and avoid any violations therein.